How to Print Envelopes and Labels Using Microsoft Word 2000

February 19, 2009

in applications,Windows

by Tina Gasperson

Putting off mailing thank you notes to everyone who gave you a gift on your wedding day because you know it will take forever to address all of those envelopes? You can stop procrastinating. It’s easy and quick to print professional-looking envelopes and stick-on labels of all different sizes with Microsoft Word 2000.

To get started, launch Word, look at the menu and click on Tools, then Envelopes and Labels.

For Envelopes
The dialogue window makes it easy to simply type in a return address and a mailing address. Click on Options, and under the envelope options tab, Word gives you a nice list of envelope sizes from which to choose. Under the printing options tab, you’ll be able to choose the way your printer works with envelopes and from where it loads them. If you’re using Outlook or Outlook Express as your mail client, you can choose contact information from your address book to autofill the information on the envelope.

Print envelopes in Word

Print envelopes in Word

For Labels
In the same dialogue window as the one for Envelopes, click on Labels. The default is an address label, but click on Options, and Word gives you an extensive list of choices from several different brands and types of labels. Depending on what type of label you select, Word formats your options. For example, with address labels, you’ll have a window in which you can type the address and print one label at a time or a full sheet of the same label – or you can click New Document and Word shows you an entire page of labels and you can make each one different if you choose.

Another option for printing labels is to download a template from This is a useful option if you are making something very specialized, or if you want to design something really fancy. It’s better if you have a color inkjet printer for this type of work. Microsoft templates range from very simple styles to quite complex and colorful. All you have to do is enter your own personalized information.

Tina Gasperson (, affectionately known as Computer Lady by her family, has been writing about IT, home computing, and the Internet for more than a decade.


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