by David Hakala

On the Tools menu of Outlook you will find “Rules and Alerts.” This option lets you create mail-handling rules that Outlook follows when it sends and receives email. For example, it can move or copy any message from your boss’ email address into a “High Priority” subfolder (rule) and/or notify you that such a message has arrived (alert). You can create rules that forward copies of messages to one or more destinations. Generally, rules are set to run automatically every time new messages come in, sorting and moving your mail around without your effort to run rules one at a time.
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How Can I make Animated GIF Image Files?

in e-mail

It’s not very hard to make animated GIF image files that will move within your Web page or email. Special free tools make it even easier.

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in computer hardware
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Spam Blocker

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Email

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The resource-hogging synchronizing folders feature in Outlook 2007 can’t be stopped without opting for a different email client. However, you can adjust various settings to minimize the impact on your computer’s performance.

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Change Your Default Mail Client in OS X

in e-mail

In Macintosh’s OS X, the default email client (Apple Mail) is perfectly serviceable, but if you prefer another mail client such as Thunderbird or Entourage, it can be set up, although the process may seem a little frustrating at first.

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How to Minimize Spam and Avoid Falling Victim to It

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Any unsolicited email is a burden you don’t want to deal with. Be cautious about giving out your email address online, and be sure to use an email service or ISP with a good spam filter.

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How Can I Access My Email While Traveling?

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When you’re on the road, your email can still be as close as the nearest computer. Use your laptop or a borrowed desktop computer to access your email via a retrieval service or log into your desktop remotely. But you’ll need to set it up ahead of time.

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How Can I Avoid Losing Real Email in My Spam Folder?

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Spam filtering is a great tool, but if your ISP has set your filters too restrictively, you could miss out on real email. Fortunately, in many cases you can set your own mechanisms for identifying email as spam. Failing that, check your spam folder regularly.

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What to Do When You Cannot Connect to Your Email Server

in computer performance

If your computer can’t connect to the email server, try waiting it out, or use Web-based mail to see if POP mail becomes accessible again. If not, there are a few other steps you can take.

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