by Tina Gasperson
When you launch Microsoft Word and start a new document, the blank “page” you see is the so-called “Normal” document template. The template is a collection of default settings: margin widths, page size, default font, heading sizes, etc. The template is transparent. When you save your new document, it saves as a document, and doesn’t change any of the settings contained in your “Normal” document template.
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by David Hakala
There is a bit of a battle going on among Microsoft Office users worldwide. Some have upgraded to Office 2007 while others stick with Office 2003. The problem is that the default file format in which Office documents are saved is not the same for both versions. So users of Office 2003 cannot open documents created and saved by Office 2003.
“Save it in 2003 format!” they cry.
“No, you upgrade!” reply the state-of-the-art crowd.
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by Tina Gasperson
PDF files are convenient. They’re readable by any type of computer system, as long as that computer has a PDF reader application such as Adobe’s Acrobat Reader installed. They provide consistency in the look and feel of a document that includes graphics and uncommon fonts, so that you can be sure that just about everyone who gets your PDF file sees what you intended them to see. But what if you get a PDF file that needs editing? Since PDF files are intended to be read-only, you’ll need to convert the file into an editable format, such as Microsoft Word, with a special application.
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by David Hakala
When I first opened Microsoft Word 2007 and started typing, I nearly went blind. The default font is Calibri 11-point, which is too small for my aged, trifocal-wearing eyes. Then I started getting Word 2007 files from people and they, too were in Calibri 11-point. It seems Word 2007 is taking over the world, so it’s time for everyone to change their default font to something I can read.
The default font style in any version of Word is stored in a special document called a template – specifically, the Normal (style) template. The Normal template is loaded as the basis for any new document you start in Word. Its style elements are saved with the document. Any changes you make to font styles or other elements override the Normal template but do not change it, so the same font style is applied the next time you create a new document. You have to open the Normal template itself and modify it.
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by David Hakala
Suppose you have a database of company information and contacts. You want to use an Excel macro to copy addresses and such into different Word documents. How can you make Excel open a specific Word document into which information will be pasted?
Word’s mail merge feature is one solution. But if you are working with multiple Word documents, the mail merge trick won’t work. You will need something more complicated called Office Automation, which allows creation of macros that work with multiple Office applications and not just one, such as Word.
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by David Hakala
It’s convenient to have a list of recently opened documents available when working with one of Microsoft Office’s components such as Word, Excel, Powerpoint, etc. Just open the File menu (Office button in Office 2007), select the document you want, and it opens again. But what if there’s no such list?
The problem may be in the Office component that you are using, or it may be in Windows settings that affect all recent document lists. Try the Office component first.
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